Learning Center

1. Open your event.
2. In the Guests tab, go to Add guests and enter the first few letters of a person’s name or email address in the box.

   Matching names and addresses in your organization’s directory appear as you enter text.

   Tip: You can also add a Google Groups mailing list address to invite a large group of people at once. For more information about inviting a large group, see managing large events in Calendar.
3. Click a suggestion to add that person to the event. If no suggestions appear, enter your guest’s full email address.
4. (Optional) To mark a guest’s attendance as optional, hover over the guest name and click Mark optional person.
5. (Optional) To allow guests to modify the event, invite others, or see the guest list, under Guests can, check the appropriate boxes.

Note: If you create an event in Calendar and don't give permission to your guests to modify an event, they won't be able to change the event's date or time on their own calendar.

1. Choose a time zone.
2. Set up a recurring event.
3. Find a time—Find a time when your coworkers are free for the meeting.
4. Add event details—Add the meeting location, send event notifications, and more.
5. Add video conferencing—Add a video meeting to your event.
6. Add an event description—Add details, such as contact information, instructions, or links for your event. Format your description by adding bold, italic, or underline, or add lists and links.
7. Add attachments—Attach files, such as documents or presentations to your events.

When you get an invitation to an event, it appears on your calendar.

Reply to an invitation:

1. In the Calendar grid, click the event and at the bottom, select your response.
2. (Optional) To change your response at any time, click the event and choose a new response. You can also add a note to your RSVP.

Note: You get invitations by email as well. If you're using Gmail, you can respond to the invitation by clicking RSVP in the email invite, or select a response option in the email.

Wondering if someone is available to meet? Add a team member’s calendar so you can instantly check their schedule.

Add a team member's calendar:
1. On the left, click Add a coworker’s calendar and start entering the person’s name or email address.
2. Select the person from the list.
3. If the person set up their calendar for sharing, it appears in your list of calendars. That person's events also appear on your calendar.
4. If the person doesn’t have Google Calendar, add a request and click Send Invite.
5. Quickly schedule events by checking your coworkers’ availability:
   • To view a coworker’s calendar next to yours, check the box next to their name.
   • To view several coworkers calendars at once, check the boxes next to their names. At top right in the view switcher box, click Day. The calendars appear next to each other so you can easily see when everyone is free at the same time.
6. (Optional) To view only your calendar, hover over your calendar name and click More more_vert > Display this only.

You can import event information to your calendar or export your calendars. Learn more about importing events to Calendar.

Import event information:

1. On the left next to Add a coworker's calendar, click Add add > Import.
2. Click Select file from your computer, select your file, and click Open.
3. Click Import. The imported event or events will appear in your calendar.

Export your calendars:

1. Click Settings settings > Settings.
2. On the left, click Import & Export.
3. In the Export section, click Export.

A ZIP file is downloaded to your computer. If you open the ZIP file, you'll see individual ICS files for each of your calendars. To import the files back into Calendar, take the individual ICS files out of the ZIP file and import them one at a time.