Sheets Cheat Sheet

1

Customize your spreadsheet and data.

Note: To improve compatibility with Excel keyboard shortcuts, you can override browser shortcuts.

2

Work with rows, columns, and cells.

Add rows, columns, and cells—Select a cell or block of cells. Then, on the menu bar, click Insert and choose where to add the row, column, or cells.

Delete or hide rows and columns—Right-click the row number or column letter and select Delete or Hide.
Delete a cell or a block of cells—Select the cells you want to delete. Click Edit > Delete cells and shift up, or Edit > Delete cells and shift left.
Move rows and columns—Click the row number or column letter to select it. Then, drag it to a new location.
Freeze header rows and columns—Keep some data in the same place as you scroll through the rest of your spreadsheet. On the menu bar, click View > Freeze and choose an option.

3

Click Share to share your spreadsheet and then choose what collaborators can do. They'll also receive an email notification.

Can edit

Share or unshare

Edit content directly

Add comments

Can comment

Share or unshare

Edit content directly

Add comments

Can view

Share or unshare

Edit content directly

Add comments

4

Collaborate with your team in real time.

5

Create different versions and copies of your spreadsheet.

Make a copy—Create a duplicate of your spreadsheet. This is a great way to create templates.
See revision history—See all the changes you and others have made to the spreadsheet or revert to earlier versions.
Download as—Download your spreadsheet in other formats, such as Excel or PDF.
Publish to the web—Publish a copy of your spreadsheet as a webpage or embed your spreadsheet in a website.
Email as attachment—Email a copy of your spreadsheet.

6

Work with functions

Your most important Excel functions exist in Sheets, too. Here’s a few of the things you can do.

AVERAGE

Statistical Returns the numerical average value in a dataset, ignoring text.

AVERAGEIFS

Statistical Returns the average of a range that depends upon multiple criteria.

CHOOSE

Lookup Returns an element from a list of choices based on index.

COUNT

Statistical Returns the count of the number of numeric values in a dataset.

COUNTIF

Statistical Returns a conditional count across a range.

DATE

Date Converts a provided year, month, and day into a date.

FIND

Text Returns the position at which a string is first found within text.

GETPIVOTDATA

Text Extracts an aggregated value from a pivot table that corresponds to the specified row and column headings.

IF

Logical Returns one value if a logical expression is true and another if it is false.

INDEX

Lookup Returns the content of a cell, specified by row and column offset.

INT

Math Rounds a number down to the nearest integer that’s less than or equal to it.

LOOKUP

Lookup Looks through a row or column for a key and returns the value of the cell in a result range located in the same position as the search row or column.

MATCH

Lookup Returns the relative position of an item in a range that matches a specified value.

MAX

Statistical Returns the maximum value in a numeric dataset.

MIN

Statistical Returns the minimum value in a numeric dataset.

NOW

Date Returns the current date and time as a date value.

ROUND

Math Rounds a number to a certain number of decimal places according to standard rules.

SUM

Math Returns the sum of a series of numbers and/or cells.

SUMIF

Math Returns a conditional sum across a range.

TODAY

Date Returns the current date as a date value.

VLOOKUP

Lookup Searches down the first column of a range for a key and returns the value of a specified cell in the row found.

Create and simultaneously edit spreadsheets with your team, right in your browser.