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  • Create and send email
  • Organize your inbox
  • Find email
  • Create signatures
  • Access your calendar, notes, and tasks
Get started Get started (classic Gmail)

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Cheat sheet

Collaborate better

  • Get started with Contacts

    Organize, review, and merge your contacts. Create personal mailing lists. Quickly send messages or calendar invitations to groups of people you contact the most, without entering their addresses individually. With Contacts, it’s easy to keep all your contact information in one place and reach several people at once.

  • Plan and hold a meeting

    Learn how to prepare for, hold, and follow up after team meetings by using G Suite tools like Calendar and Drive together.

  • Top 10 ways to have more productive conversations

    Are you overloaded with email conversations? Is your inbox out of control? Email is great, but sometimes it becomes overwhelming. Here are some tips that will help you communicate more effectively and get out of conversation chaos.

  • Set up Gmail delegation (video)

    Whether you're someone's assistant or you're just stepping in for your manager for a week, you might need to compose and respond to messages in classic Gmail on someone else's behalf.

Work faster

  • Choose the right inbox for you

    Whether you want to prioritize messages automatically (Priority Inbox), categorize email (tabbed inbox), or show several inboxes in one view (multiple inboxes), customize Gmail to fit the way you work.

  • Top 10 ways to optimize your inbox

    Are you lost in your inbox? Are you spending hours in a maze of folders? That sounds like a lot of work. What if your inbox was always empty, and all incoming mail were automatically labeled and sorted, so you could focus on the important stuff? Here are 10 ways to make your inbox work for you.

  • Keep track of tasks

    Keep track of your daily to-do list, organize multiple lists, and track important deadlines with Google Tasks. Create and update your tasks from Gmail, Google Calendar, or the Tasks mobile apps; they sync so your lists and tasks go with you, wherever you are.

Tips

See all Gmail tipskeyboard_arrow_right

FAQ

  • What's the difference between new Gmail and classic Gmail?

    You can still do everything that you could in classic Gmail in new Gmail. New Gmail has a new look, plus new ways to organize your inbox, view upcoming events, and take action on emails.

    Here are some highlights in new Gmail:

    • Access calendar events, notes, task lists, and add-ons right from Gmail.
    • Snooze email until later, if you don’t have time to look at it now.
    • Quickly delete, archive, mark read, or snooze individual email.
    • Use suggested replies—no need to enter text.
    • Get more room for your email by hiding the sidebars.
    • Add recipients to email using +mentions.

    See Top 6 things to know about new Gmail.

  • What happened to labs in new Gmail?
    Many former labs are now permanent features. You can find them in Settings > Advanced.
  • How much storage space do I have?

    Your G Suite account has at least 30 GB of storage across Google Drive, Gmail, and Google Photos, so you’ll probably never run out of space. But if you do get close, you'll get a notification so you can do something about it. See Clear Google Drive space & increase storage.

  • Can I stop messages from being grouped into conversations?

    Yes. Click Settings settings and select Settings. On the General tab, scroll down to Conversation View.

    • If Conversation View is off, new messages won't be grouped into conversations, and any existing conversations are ungrouped into separate messages.

    • If Conversation View is on, you can't separate the messages in a conversation. However, if you want to send a reply, but don't want it to be added to the conversation, you can simply change the subject line in your reply.

  • Can I recall a message I already sent?

    Yes. With Gmail's Undo Send feature, you can recall a message for a brief period of time after you send it. For more information, see our tip Undo sending your mail.

  • Is there a size or type limitation for email attachments?

    Yes. To keep your account safe and prevent viruses, Gmail won't accept file attachments that are executable files. There's also a 25 MB size limitation for attachments. However, you can overcome email attachment size limits by attaching files from Drive.

  • When should I delete a message versus archive it?

    Deleting or archiving a message removes it from your inbox.

    If you delete a message, it's placed in the Trash and then permanently removed from your G Suite account after 30 days.

    If you archive a message, it's moved to All Mail (your archive), where you can easily find it in the future using Google's powerful search feature. Messages remain in your archive forever unless you choose to delete them or unless your company limits the retention of your mail.

    Because you have plenty of space for storing all your mail (at least 30 GB), we recommend that you archive messages rather than permanently delete them.

  • How long do messages stay in Trash and Spam?

    Messages remain in Trash or Spam for 30 days. After that, Gmail permanently deletes them. However, G Suite administrators can still recover those messages within 25 days after the permanent deletion.

  • How do I prevent messages from specific senders from being tagged as spam?

    If messages from a sender outside your domain are being incorrectly tagged as spam, you can prevent this from happening by creating an email filter using the Never send it to Spam option:

    1. In Gmail, click Settings settings and select Settings.
    2. In the Filters and Blocked Addresses tab, click Create a new filter.
    3. Enter the person's address in the From field, then click Create filter.
    4. Check Never send it to spam.
    5. Click Create filter.
  • How do I create folders?

    In other email programs, you might have stored email in folders. In Gmail, you use labels to categorize your email. Labels are like folders, but with a twist—you can apply several labels to an email, then later find the email by clicking any of its labels from the left pane. Learn more about labels in Get started with Gmail.